Job Description

How To Apply

To apply for this position, Download, complete and submit the fillable application form (found on the OHA website) along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

SALARY

$71,232 to $87,480 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

GENERAL PURPOSE OF POSITION

The Safety & Facilities Officer ensures safety of OHA staff by ensuring compliance with OSHA and other safety standards, assessing and mitigating risks across the organization, developing and executing safety policies, procedures, and training programs for staff, and conducting regular safety-based inspections. The Safety & Facilities Officer is also responsible for coordinating the acquisition, planning, construction, and maintenance of office equipment (excluding computer equipment and devices), furniture, buildings, and other facilities. This position assists with budgeting and scheduling facility modifications, including estimates on equipment, labor materials, and other related costs. The Safety & Facilities Officer is often the first responder to requests from OHA staff.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Safety

a. Ensures OHA compliance with OSHA and other regulatory requirements to protect staff and the organization.

b. Assesses and mitigates risks that may threaten or impact the health and safety of OHA employees across all areas of operation

c. Conducts and keeps records of regularly scheduled safety inspections of all OHA work sites, and makes determinations and recommendations on action plans to address deficiencies.

d. Investigates and documents accidents and safety-related staff complaints. Researches and develops safety policies and procedures that include Emergency Operating Procedures. Updates and revises procedures annually.

e. Collaborates across the organization to address emerging needs and to coordinate safety training for all staff. Develops a schedule for regular training.

f. Acts as OHA’s Emergency Operations Coordinator during times of emergencies, crises, etc.

2. Facilities Inspection and Maintenance

a. Responds to requests from internal staff for building space allocations, office relocation, modifications to facilities and/or maintenance, and other requests in a courteous, professional manner. Inspects facilities in response to such requests to determine the appropriate remedial actions to be taken and prepares recommendations for approval.

b. Coordinates with the Commercial Property Agent and other Program staff for minor construction modifications and repairs (no building permit required). Drafts and maintains schedules and serves as a lead for all parties involved (vendors, staff, etc.).

c. Coordinates with the Commercial Property Agent and other Program staff for regular inspections and maintenance of OHA's facilities. Maintains OHA offices and works with others to ensure a safe and suitable work environment as directed.

3. Acquisition and Maintenance of Furniture, Machinery and Equipment

a. Oversees all office equipment and furniture (non-IT equipment) including the maintenance, repair, relocation and acquisition of equipment and furniture. Works with Financial Services to maintain DAGS Inventory compliance for all State property and ensures compliance with the State Procurement Office guidelines.

b. Works with Commercial Property and other Program staff on office improvements, renovations, and relocation projects involving equipment, furniture, boxes, supplies and inventories.

4. Administrative Support

a. Communicates frequently with other OHA departments regarding their facilities needs in a courteous, professional manner. Communicates constantly with the Commercial Property Agent and other Program staff to assess facility needs and changes required to accommodate new OHA facilities or meet the needs of existing facilities.

b. Assists the Operations Office Manager and other Program staff with the preparation of OHA budgets, funding requests, contracts, purchase requisitions and other documents used to fund and purchase all facilities-related goods and services.

c. Coordinates with the Commercial Property Agent and other Program staff to schedule and oversee the work of consultants, contractors and vendors.

d. Assists with the monitoring of contracts, vendor agreements, and overall vendor/client relations.

5. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Operations Office Manager, Chief Operating Officer and Chief Executive Officer.

6. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Operations Office Manager.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. A bachelor's degree in occupational health and safety, environmental science industrial hygiene, or related field.

2. Three (3) years of work experience in a safety-related role. Proficiency in safety auditing, inspection and identifying hazards. Versed in creating emergency response plans. Experience in using and maintaining safety equipment like fire extinguishers and eye protection.

3. Three (3) years work experience that involved planning, organizing and coordinating facilities and supply management activities.

• Additional education beyond a high school degree may be substituted for work experience on a year-for-year basis.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• HIOSH and OSHA laws, regulations, standards, and best practices
• Facilities management, particularly inspection and maintenance procedures
• Centralized purchasing methods, techniques, and practices
• Basic budgeting procedures and financial recordkeeping
• Inventory and control procedures for physical assets

2. Must have demonstrated skills or ability to:

• Multitask, prioritize and manage time efficiently
• Successfully deal with emergency situations
• Handle and respond to complaints and troubleshoot issues in a courteous and professional manner
• Manage multiple ongoing projects simultaneously with high attention to detail
• Quickly assess and understand day-to-day operational needs
• Works collaboratively with other employees
• Communicate effectively and efficiently, both orally and in writing, with all levels of the organization
• Develop and maintain effective working relationships with others
• Prioritize requests, develop action plans, and provide disciplined implementation and reporting
• Manage multiple ongoing projects simultaneously with high attention to detail
• Coordinate and schedule the work of consultants, contractors, and vendors
• Use Excel, Word, SharePoint, Oracle (or equivalent), and 10-key by touch

How To Apply

To apply for this position, Download, complete and submit the fillable application form (found on the OHA website) along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Or via email: careers@oha.org

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Job Type: Full-time

Pay: $71,232.00 - $87,480.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Honolulu, HI 96817 (Required)

Ability to Relocate:

• Honolulu, HI 96817: Relocate before starting work (Required)

Work Location: In person

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