Job Description
Job Description You don’t see it, but it’s there. Our employees work on the world’s most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you’ll be among the brightest minds, working on the aerospace and defense industry’s most difficult problems. Drawing strength from our differences, we’re innovating for the future. And you can, too.
We put our customers first – exemplified by our missions: “We Protect Those Who Protect Us” and “We Innovate For Those Who Move The World.” Sound like a team you want to be a part of? Come build your career with us.
We are seeking a highly skilled and experienced Executive Administrative Assistant to provide support to the Vice President of Engineering, the Deputy Vice President and members of the Engineering leadership team. The successful candidate will be responsible for managing the Vice President and Deputy Vice President's calendars, coordinating travel arrangements, preparing correspondence, and performing various administrative tasks.
Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working a minimum of 50% per week on-site, and the remainder remotely. To be considered for this opportunity, applicants must reside within a commutable distance of Nashua, NH. Those seeking full-time remote opportunities will not be considered.
Key Responsibilities Include - Manage the Vice President and Deputy Vice President’s calendars, schedule meetings, and handle travel arrangements
- Maintain confidentiality and handle sensitive information with discretion
- Coordinate and prepare materials for meetings, presentations, and other events; including quarterly engineering leadership team meetings at other U.S. sites
- Prepare and edit correspondence, reports, and other documents as required
- Develop and maintain accurate and up-to-date records, files, and databases
- Provide support for special projects and initiatives
- Coordinate scheduling with internal stakeholders, including other departments and teams
- Communicate with executive, administrative and line management personnel to gather or convey relevant information
- Provide exceptional customer service and support to internal and external stakeholders
- Support of leadership team to include meeting and conference coordination, event planning, and reporting
- Order office supplies, new/replacement IT equipment, and submit facilities/maintenance requests on behalf of the team
- Perform other administrative tasks as required
Required Education, Experience, & Skills - Five (5) years as an Administrative Assistant or similar role
- Proven track record of providing exceptional support to senior-level executives
- Excellent communication, organizational, and time management skills
- Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
- Experience with video conferencing applications (Microsoft Teams, Skype, Zoom, etc.)
- Experience with complex calendar management, and travel coordination tools
- Strong problem-solving and analytical skills, highly organized, and detailed-oriented
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
Preferred Education, Experience, & Skills - Associate’s Degree in Secretarial Sciences, Business Administration, Communications or other related, or 10 years relevant work experience.
- Prior experience working as an Executive Assistant in an engineering or manufacturing environment
- Proficiency with Microsoft Teams and Sharepoint
Pay Information Full-Time Salary Range: $62210 - $99535
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Job Tags
Full time, Work experience placement, Work at office, Local area, Remote work,