Job Description

Description:

Project Name: Digital Services Digitization of Physical Records and File Management Support
Job Title: Records Coordinator


Scope:
Active File Management (AFM) provides digitization services and file management support across departments in the Government of Alberta (GoA) as part of the Technology and Innovation mandate to increase the availability of digital government services. To expedite the digital strategy, AFM needs to hire resources for digitization initiatives and other file management support across the departments wherein the project timeline varies depending on the volume of the records.


Duties:
Applying file classification structure and retention schedules to records
Records inventory / inputting data into spreadsheets or other templates using data entry tools
Verifying accuracy and completeness of data
Scanning and sorting file documents according to established guidelines
Lifting of up to 30 lbs. of weight of boxed records
Familiarization with Microsoft applications such as but not limited to MS Excel, MS Outlook, MS Word
Other duties as required.


Equipment Requirements:
Not applicable as work will be onsite.


Working Hours:
Standard Hours of work are 08:15 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province.


Notes on Location:
The expectation will be for the resource to work from the office from Monday to Friday.


Work Location :
Petroleum Plaza Building North Tower
9945 108 ST Edmonton AB
T5K 2G6


Incumbency:
This is a new role.


Background Check Required:
Standard Background Check:
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.


Anticipated Interviews Dates
will be held between (May 21-22)
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request


Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 20%
Interview Process: 60%


SUBMISSION MUST INCLUDE:
RESUME
ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
RESOURCE REFERENCES
o Three references, for whom similar work has been performed, must be provided. The most recent reference should be listed first. Reference checks may or may not be completed to assist with scoring of the proposed resource.

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Qualification

Additional Details

• Payment Terms : Y030 - within 30 days Due net|Y015
• Maximum Extension Term (Months) : 6

Qualification Assessment

Must Have Education

Yes/No - Post secondary education in a related field or equivalent work experience and...

Yes Work Experience

Duration- Experience using SharePoint online

3 years

Duration - Experience working independently and in a team/group environment.

3 years

Duration - Relevant experience in a role similar to this. Experience must be applicable to this...

3 years

Nice to Have Education

Yes/No - Records and archive management education.

Yes Work Experience

Duration- Demonstrated experience with MS office suite (Excel, Word, PowerPoint, Outlook)

2 years

Duration - Experience with file maintenance (creation of new file structures, volumes, enclosures...

2 years

Duration - Experience with interpretation and application of records retention and disposition...

2 years

Duration - Experience with Records Management/Document Management using Sharepoint

2 years

Duration - Experience with scheduling of records for disposition.

2 years

Duration - Experience with the Classification of Records.

2 years

Duration - Experience working in document imaging, extraction, optical character recognition, and...

2 years

Duration - Experience working on multiple tasks or initiatives with strict timelines, simultaneousl

2 years

Duration - Experience working with information management policies, directives, and guidelines.

2 years

Duration - Fast/strong typing skills to take real time notes

2 years

Job Tags

Holiday work, Contract work, Work experience placement, Monday to Friday,

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