Job Description

* JOB Summary Accounts Payable Clerk ensures all payment requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions. Accounts Receivable Clerk ensures all monies are properly accounted for and posted to the correct accounts in a timely manner. Duties AND Responsibilities

• Receives invoices directly from vendors and forward those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
• Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file.
• Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
• Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.
• Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.
• Maintaining bookkeeping databases and spreadsheets and updating information as needed
• Communicating with previous clients and customers to request payment.
• Collecting payments from customers and accurately recording them in the system.
• Preparing annual 1099 forms.

• Accounting Payable & Receivable experience in an automotive dealership preferred.
• CDK and Reynolds & Reynolds experience preferred.

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